The best CRMs for Human Resources: 7 mass hiring tools for HR

HR CRMs are revolutionizing how companies manage mass hiring and achieve the expected results, both from future employees and the software that enables efficient management of the entire system. These systems represent a solution backed by advanced technology, providing specific functionalities and key benefits that enable organizations to manage their human resources processes effectively. That is why choosing a good CRM for hiring offers us efficiency and traceability while allowing us to care for candidates as they deserve.

There are many CRM services for Human Resources, so at The CRM Club, we have tested a long list, analyzed their pros and cons, and evaluated what they offer for the prices they charge, narrowing the list down to seven options. We are talking about Bullhorn, Zoho Recruit, Greenhouse, Lever, Loxo, Breezy HR, and Workable.

We will also consider HubSpot, Salesforce CRM, Pipedrive, Avature, SmartRecruiters, and Manatal within the options map, but not necessarily to highlight them as the best choices. With all the information clear, the goal is clear: to know which is the best mass hiring tool for HR for our company.

What option to choose?

Comparative Table: The Best CRM Software for Human Resources Management

Let’s start with a table that summarizes the situation from the tool’s perspective, including its pros and cons, prices, and target audience. Before considering which CRM is best for recruitment, the general situation is as follows.

Our Evaluation Criteria

How did we compile the list in the previous table? We started, of course, with years of experience testing and evaluating a wide variety of business tools. From here, we consulted the official documentation of each CRM, tested their free and paid plans in real-world environments, and gathered feedback from users who utilize them daily.

We have valued the ease of use and also the onboarding, which is key when we don’t want to waste time configuring the tools. We also analyzed whether the CRM provides us with real business value, specifically whether it improves efficiency, helps close more sales, and enables us to grow without the need to migrate to another platform. 

The relationship between price and features has been another essential factor in this ranking, especially because we are comparing quite similar alternatives. To validate our conclusions, we interviewed marketing professionals, sales consultants, and automation experts to gather their perspectives and present information supported by a comprehensive vision from all angles.

1. Bullhorn: The CRM for mass hiring and staffing

Bullhorn is a platform that, due to its design and features, accelerates submittals, connects with VMS, and records all email and calendar interactions to maintain a complete history without our intervention. 

The Marketplace and dashboards make this HR CRM one focused on productivity and visibility of margins in agencies. Ultimately, Bullhorn allows monitoring of the human resources team’s activity, facilitating the tracking and analysis of their performance and productivity. It is, therefore, a platform with a high satisfaction rate among its users.

Main features of Bullhorn

It covers the complete cycle, focusing on operational efficiency and actionable reporting. It stands out in the following:

• Automatic email and calendar tracking.
• VMS connectors and automated submittals.
• Fill rate and time-to-fill dashboards.
• Verification and payroll marketplace.
• Automatic sequences and tasks.
• API and webhooks for BI.

Pros and cons of Bullhorn

Specialization allows us to scale operations with granular control of the pipeline, but there are other factors to consider.

Bullhorn Plans and Pricing

Although Bullhorn does not publicly list prices, we can use a cost of between €100.00 and €200.00 per user/month as a reference, depending on the edition chosen and the SLA contracted.

We have annual and volume contracts available with discounts, as well as implementation packages. Support is available in various forms, including a help center, training, chat, and through certified partners.

Is Bullhorn easy to use?

After the initial onboarding and definition of queues and automations, the day-to-day operations flow very smoothly, guiding the team to focus on metrics by account.

2. Zoho Recruit: The Best Value-for-Money HR CRM

Zoho Recruit combines its own AI, Zia, for parsing and matching with fully customizable workflows and a convenient candidate portal, offering a very broad capacity at well-controlled costs.

The integration with Zoho CRM, Books, and Sign makes this suite the best CRM for SMEs when looking for quick results.

Main Features of Zoho Recruit

It covers publishing, screening, interviews, and signing with flexible automations. It stands out in the following:

• Zia AI for extraction and matching.
• Blueprint and approvals.
• Candidate portal and forms.
• Multiposting and source tracking.
• Customizable reports and views.
• Native integration with the Zoho suite.

Pros and Cons of Zoho Recruit

Flexibility and price make Zoho Recruit the natural ally of HR, but there are other variables to consider.

Zoho Recruit Plans and Pricing

Zoho Recruit offers different plans and pricing designed for both HR teams and staffing agencies.

Within the HR field, Zoho Recruit offers a completely free plan as well as two paid subscriptions. These are their updated prices for 2025:

• Free: Free plan for 1 user/license. Includes candidate management and email, interview scheduling, and support from 8 am to 5 pm.
• Standard: €30/user/month. Includes everything in the Free plan, plus candidate search, resume management, Premium job boards, a branded career site, employee referrals, social recruiting, assessments, a hiring channel, standard reports and dashboards, a department hierarchy, and more than 50 integrations.
• Enterprise: €60/user/month. Includes everything in the Standard plan plus AI candidate search and matching, candidate and staff portals, design rules, advanced customization, territory management, recruitment automation, advanced analytics and KPIs, custom reports and dashboards, SMS and Phonebridge, automated responses, field-level security, integration with Google Meet and Microsoft Teams.

All Zoho plans come with a completely free trial version, so it is recommended to take advantage of it to test the platform’s features firsthand.

Is Zoho Recruit easy to use?

The flow editor and templates reduce the time required to derive value from the tool, and the pipeline becomes operational within a few days.

3. Greenhouse: The CRM for HR with structure and DEI

Greenhouse stands out for its ability to standardize interviews with scorecards and kits, for its seamless integration with DEI systems, and for how it effectively manages pre-boarding and onboarding processes, enabling us to make consistent decisions.

The partner network and integrations facilitate even the most complex processes, allowing us to provide comprehensive reports to management.

Main features of Greenhouse

The evaluation framework brings rigor and cross-sectional visibility. It also stands out in the following:

• Scorecards and structured interviews.
• DEI metrics and inclusive tracking.
• Integrated onboarding.
• Integrations with HRIS and assessments.
• Communication automations.
• Reports by stage and role.

Pros and cons of Greenhouse

Greenhouse is ideal for teams seeking consistency and solid data, but there is more to consider.

Greenhouse plans and pricing

Greenhouse does not publicly list its prices, but the usual range is between €6,000.00 and €25,000.00 per year, depending on the plan chosen and the modules configured. We offer volume discounts and adoption resources included. Support with help center, academy, community, and Customer Success.

Is Greenhouse easy to use?

Once the scorecards and kits are defined, the interface automatically guides interviewers and managers with very clear processes.

4. Lever: TRM and CRM for hiring and nurturing

Lever — often searched as Level — presents itself as a TRM with nurturing sequences, unified profiles, and offers with approvals and signatures. Campaigns focus on reactivating talent and improving forecasting for the most critical roles.

Main features of Lever

The proposal centers on engagement and pool conversion. It stands out in the following:

• Lever Nurture with sequences.
• Multi-role unified profile.
• Scheduling and quick review.
• Offers with e-signature.
• Integrations with HRIS and tests.
• Engagement and channel reporting.

Pros and cons of Lever

Excellent for employer branding and mid-term relationships, although there are additional considerations.

Lever Plans and Pricing

Lever does not publicly list prices, but we can take a reference of €5,000.00 per year with scaling based on size and TRM modules. We offer discounts on annual fees and practical training. Support with help center, webinars, and Customer Success.

Is Lever easy to use?

Adoption is quick, and the impact on response rates is noticeable in just a few weeks.

5. Loxo: The HR CRM with sourcing and outreach

Loxo elegantly unifies ATS and CRM systems with its own talent database, ranked by AI and multichannel campaigns, consolidating search and contact in one place.

It natively supports telephony and SMS, leading to more and better cadences that make outreach a natural part of the daily workflow.

Main features of Loxo

Loxo stands out for its ability to discover, prioritize, and contact, with full funnel traceability. Also in the following:

• Loxo Source with profiles and contacts.
• Automatic AI ranking.
• Email, SMS, and social campaigns.
• Integrated calling and messaging.
• Visual pipeline and automations.
• Enrichment and tracking.

Pros and cons of Loxo

Great choice when the challenge is filling the funnel with quality, but there is more to consider.

Loxo Plans and Pricing

Loxo offers the following plans and prices updated for 2025:

• Free: Free plan designed for 1 user. Includes Applicant Tracking System (ATS), recruitment CRM, Loxo Boost, unlimited projects and job offers, Google Chrome extension, data import, and optional access to personal contact information.
• Basic: €169.28/user/month. Includes everything in the Free plan plus sales CRM, organic posting on job boards, multiple users, custom dashboards, reports and analytics, automatic resume (CV) reading, and technical support.
• Professional: Custom pricing. Includes everything in the Basic plan plus unlimited access to Loxo Source, natural language search, AI note taker, access to Loxo’s AI agents, multichannel campaign automation with Loxo Outreach, account-based prospecting, client portal, client report generator, and instance configuration access.
• Enterprise: Custom pricing. Includes everything in the Professional plan plus a dedicated strategic enterprise account manager, integration with HCM or ATS, custom credits for contact searching, SSO (Single Sign-On), SOC 2 Type II reports, SAML, and AI-customized configurations.

Loxo offers a free 7-day trial period (no credit card required), allowing you to test its various paid plans before committing to a subscription.

Is Loxo easy to use?

Once cadences and lists are defined, the team gains momentum and funnel visibility with remarkable speed.

6. Breezy HR: The hiring CRM focused on simplicity

Breezy HR offers Kanban pipelines, stage-based automations, and a very clear and pleasant design that facilitates manager participation. The setup takes only a few days, and the pricing, which is very transparent, simplifies planning for SMEs.

Main features of Breezy HR

Visualize the journey and reduce administrative tasks with scheduled actions. It stands out especially in the following:

• Drag-and-drop Kanban pipelines.
• Automatic actions per stage.
• Enriched profiles and notes.
• Multiposting and calendar.
• One-click video interviews.
• Practical pipeline reports.

Pros and cons of Breezy HR

Lightness and clarity for teams seeking speed, but with some factors to consider.

Breezy HR Plans and Pricing

Breezy HR offers a free plan and 4 paid plans, designed to grow with your business. They are as follows:

• Bootstrap: Free. Includes unlimited users and all basic Breezy features for one role or a workgroup. Highlights include a branded job portal, posting on more than 50 job boards, GDPR compliance and automation, multilingual support, and resume analytics.
• Startup: €160.22/user/month. In addition to the free plan features, it includes optimized hiring tools. These include background check integrations, candidate automation and questionnaires, customizable process stages, EEOC / OFCCP reports, email and calendar integration, mobile apps for iOS and Android, interview self-scheduling, video call meetings, real-time analytics and reports, Slack integration, task management, and video assessments.
• Growth: €278.89/user/month. Includes everything in the Startup plan, plus automated reference checks, customizable interview guides, evaluation rubrics, employee recommendations, electronic signatures, support for external recruiters, use of Hello Messenger, and multiple locations for positions and recruitment processes.
• Business: €448.44/user/month. Everything in the Growth plan plus advanced questionnaires (multi-path), evaluation integrations, candidate comparisons, candidate nurturing campaigns, custom roles and permissions, department lists, HRIS integrations, job approvals, offer approvals, offer management, and tag locking.
• Custom Pro: Contact sales, as it is a customized plan tailored to each business.

Is Breezy HR easy to use?

The entire experience is truly intuitive and delivers measurable results from the very first day.

7. Workable: The CRM for HR focused on large-scale sourcing

Workable stands out among top-of-funnel alternatives with its ability to post to hundreds of portals and an AI Recruiter system to manage passive talent. Its platform facilitates the management and posting of jobs on multiple portals, allowing efficient candidate attraction. Additionally, its video interview system and excellent mobile app speed up screening and candidate coordination.

Main features of Workable

Captures candidates and optimizes the first screening with metrics by channel. It also excels in the following:

• Posting on more than 200 job boards.
• AI Recruiter for passive profiles.
• Document and resume management.
• Asynchronous video interviews.
• Templates and guides.
• Comprehensive mobile app.
• Channel and conversion reports.

Pros and cons of Workable

Reach and speed when the bottleneck is at CV intake, but with factors to consider.

Workable Pricing and Support

Workable offers two payment plans, with prices varying depending on the number of users needed on the platform. Below are the minimum prices (for 1-20 employees) for each of Workable’s subscriptions:

• Standard: € 305.29 per month for 1-20 employees. Includes candidate sourcing suite, applicant tracking system, unlimited active job postings, HR information system, employee onboarding, absence management, time tracking, electronic signatures for company documents, payroll preparation, and payroll integrations.
• Premier: €507.96/1-20 employees/month. Includes everything in the Standard plan plus hiring plan, 5 native language options, text messaging, video interviews, and assessments.

Is Workable easy to use?

The team can activate campaigns in hours and quickly receive qualified applications with performance metrics.

Other perspectives: AI, data quality, and sustainable growth

AI is advancing at an incredible speed towards a deep understanding of a candidate’s skills, potential, and cultural affinity, thereby multiplying the value of a CRM for mass hiring by providing us with clean data from the start.

In this sense, thanks to AI, we are seeing a convergence between HR CRMs and more generalist platforms, such as HubSpot, Salesforce CRM, and Pipedrive, which are moving towards offering common analytics for both talent and business.

And what about other tools?

In our previous research, we have thoroughly tested and investigated Avature, SmartRecruiters, Manatal, iCIMS, Loxo, Recruit CRM, JobAdder, Breezy HR, Recruiterflow, Crelate, Mitratech Trakstar, Humanly, Recruitly, Gem, Nimble, and Act!, among others.

Additionally, we have also considered HubSpot, Salesforce, and Pipedrive as the best CRM software for mixed scenarios, with variable results. Online searches for the best CRM for hiring and the best CRM for HR confirm, in addition to our previous conclusions, that neither generalist platforms nor many dedicated solutions reach the level of excellence of the seven options we have analyzed.

Which option to choose?

What is the best CRM for human resources and mass hiring for our company?

Bullhorn, Zoho Recruit, Greenhouse, Lever, Loxo, Breezy HR, and Workable cover complementary and quite different scenarios when it comes to a CRM for hiring. Zoho Recruit stands out for balance, Bullhorn leads in staffing, Greenhouse brings rigor and DEI, Lever drives nurturing, Loxo focuses on sourcing and outreach, Breezy HR simplifies adoption, and Workable fills the funnel.

The most practical path to follow from here is to conduct a controlled trial of the two tools that, based on the information we have presented, best fit our projects. From there, we can make a final decision knowing we will choose the best CRM for human resources for our company. In a few weeks, we will realize how mass hiring gains precision when the system works in our favor.